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Privacy Policy

Last modified: 02 August 2019

The Chapter team for Girls in Tech (“Girls in Tech“, “we”, “us”) believes it is important that you understand how we collect, store, share and use information from and about our website visitors and registered users on the website: https://sweden.girlsintech.org. The purpose of this fair processing notice (“Notice”) and our cookie notice is to clearly describe how we as a Chapter collect, use and disclose personal data collected through the website or in the course of our business activities conducted offline when such processing is governed by the EU General Data Protection Regulation (“GDPR”).

 For the purposes of GDPR, your chosen Chapter for Girls in Tech is a Data Controller as well as the overarching Girls in Tech Organisation (HQ) for the purpose of conducting or developing our business with you. We are an educational non-profit for women in technology located in Gothenburg, Sweden, and our HQ operations located in the United States of America at 575 Market Street, 5th Floor, San Francisco, CA 94105, USA.

 We have appointed a Chapter representative in the European Union, who can be contacted at: Kimiya Shams [email protected]

 For the purposes of this Notice, personal data means any information relating to an identified or identifiable person. Please read this Policy carefully as it provides important information about how we use personal data and explains your legal rights.

 

Summary

Girls in Tech Sweden, collects and uses personal details which you provide in order to access portions of the website or to enjoy full functionality of the website and otherwise in conducting business with us, together with additional personal data collected when you visit the website. This information will include basic contact details such as your name, email address, age and location, but may also include more detailed information about you, for example your job or your leisure activities and interests.

 The personal data as collected by the Girls in Tech Chapter is used primarily to conduct and develop our business as a global non-profit focused on the engagement, education and empowerment of girls and women who are passionate about technology. The data may be processed by third party service providers acting on Girls in Tech’s behalf in order to provide services. Girls in Tech Chapters may share your personal data with the HQ. Girls in Tech Chapters, are subject to annual membership audits conducted by HQ.

 You have certain rights in respect of your personal data, including rights of access, amendment, data freeze, and erasure, which you can exercise by contacting [email protected]

 

Information Registered Users Provide

In order to access or use certain portions of the website or enjoy the full functionality of the website, or otherwise in conducting business with us or seeking to conduct business with us, you may be prompted to provide certain personal data to us (e.g. to access certain content, to subscribe to newsletters or other communications or to comment on our blogs). The personal data you will be asked to provide includes name, location, age, profession and job, leisure activities and interests. The name and email address information are mandatory in order to register. Otherwise, the consequences of not providing the other information noted would mean that users wouldn’t receive any Chapter Specific Girls in Tech newsletters despite subscribing. 

 Please note that information relating to your name, email address, age and gender are collected indirectly via Eventbrite, Inc and Widgix, LLC (dba SurveyGizmo). On SurveyGizmo, we also ask, though it is not a required question to answer, which ethnicities our event/program participants are so that Girls in Tech can work to ensure we are supporting diversity.

 

Information we collect automatically from all Website Visitors

When you visit our website, our server automatically collects certain browser or device generated information, which may in some cases constitute personal data, including but not limited to:

  • your domain
  • your IP address
  • your date, time and duration of your visit
  • your browser type
  • your operating system
  • your page visits
  • other information about your computer or device
  • internet traffic

 Our website uses cookies to remember information such as your login details and personal site preferences.  More information about our use of cookies can be found in our cookie notice below.

 

On What Legal Basis do we Use Personal Data:

We take steps to ensure all processing and use of your personal data is justified.  The summary below explains the legal grounds for processing personal data, and the purposes for which we intend to use your personal data:

  • The consent based processing carried out is supporting us to grow and operate as a global non-profit focused Chapter on the engagement, education and empowerment of girls and women who are passionate about technology, without overriding by your interests and fundamental rights our Chapter audience.

 How we use your Personal Data

  • to operate, evaluate, maintain, improve and develop the website (including by monitoring and analyzing trends, access to, and use of the website for advertising and marketing);
  • to send you marketing content about events, promotions, the website and our similar products and services (unless consent is required by local law);
  • to protect and ensure safety of the website and our confidential and proprietary information;
  • to manage, protect against and investigate fraud, risk exposure, claims and other liabilities, including but not limited to violation of our contract terms or laws or regulations;
  • to share your personal data with third parties in connection with potential or actual sale of Girls in Tech or any of our assets, or those of any affiliated company, in which case personal data held by us about our users may be one of the transferred assets; or the necessary consent will be gathered, where we as a Chapter would like to provide you with marketing and other information.

 

Data Storage

Your personal data is stored within Frankfurt, Germany.

 

International Transfers

As a Chapter we do not transfer data between ourselves and other chapters, nor do we transfer your personal data to HQ without your consent. Where we have your permission to share and transfer personal data, we will always take steps to ensure that any international transfer of information is carefully managed to protect your rights and interests, in particular we will ensure that transfers outside our Chapter location is subject to sufficient safeguards as required under local laws – for example, the EU Model Clauses pursuant to Article 46(2) of the GDPR or by relying on certification schemes such as the EU – US Privacy Shield.

 

Security

We are committed to ensuring that your Personal Information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the Personal Information that we collect.

 All the Personal Information that you provide us is stored in a secure computing environment protected by secure firewalls to prevent unauthorized access. We control access so that only people who need to access the Personal Information can.  All staff are provided security training and are required to adhere to a comprehensive set of security policies, procedures, and standards related to their jobs.

 Where your Personal Information needs to be disclosed to our service providers, we require them to process and protect your Personal Information in a manner consistent with this Privacy Policy and applicable laws.

 

Disclosure of Personal Data

We appoint third party service providers (who will operate under our instructions), such as Eventbrite, SurveyGizmo, Google Analytics and Zoho CRM, to assist us in providing information, products or services to you, in conducting and managing our business, or in managing and improving our products, services or the website. We share your personal data with these third parties to perform services, subject to appropriate contractual restrictions and security measures.

Google Analytics is a web analytics service provided by Google, Inc. (“Google”). Google uses cookies to help us analyze how users use the website. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA. Google will use this information for the purpose of evaluating your use of the website, compiling reports on your activity for us and third parties who help operate and provide services related to the website. Otherwise, Google will not associate your IP address with any other data held by Google. You may refuse the use of these cookies by selecting the appropriate settings on your browser as discussed in this notice. However, please note that if you do this, you may not be able to use the full functionality of the website. Furthermore you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en-GB. For more information about Google Analytics, please see Google’s Privacy Policy and the Google Analytics Help pages.

Transfer of Chapter Data Responsibilities

Where there is a temporary or permanent change in the Chapter service management, we (the Chapter) may at any time assign or transfer any or all of our personal data related rights and obligations to Girls in Tech HQ, to ensure compliant transitions and secure data management. During such transitions, Girls in Tech HQ, will adhere to the conditions as set out in this policy and the online privacy policy of Girls in Tech HQ: https://girlsintech.org/privacy-policy/

Children

The website is not for use by children under the age of 16 years and we do not knowingly collect, store, share or use the personal data of children under 16 years. If you are under the age of 16 years, please do not provide any personal data, even if prompted by the website to do so. If you are under the age of 16 years and you have provided personal data, please ask your parent(s) or guardian(s) to notify us and we will delete all such personal data.

Marketing

Subject to your consent, we may communicate with you by SMS and email and messages via social media or websites, to tell you about our products and services. If you wish to opt-out of receiving marketing communications, please use the ‘unsubscribe’ button provided in our communications, or otherwise contact us directly and we will stop sending you communications.

Automated decision-making / Profiling

We do not engage in automated decisions / profiling about you in connection with the website, but we will notify you if this changes.

Retention of Your Personal Data

We apply a general rule of keeping personal data only for as long as required to fulfill the purposes for which it was collected.  In general, we retain your personal data for a period of time corresponding to a statute of limitation setting out the period during which legal claims may be filed in court.  For example, we’ll retain your personal data during the statute of limitation period, to maintain an accurate record of your dealings with us and, as applicable, assert or defend against a legal claim. However, in some circumstances we may retain personal data for other periods of time, for instance where we are required to do so in accordance with legal, tax and accounting requirements, or if required to do so by a legal process, legal authority, or other governmental entity having authority to make the request, for so long as required. With respect to marketing, we retain your personal data for 3 years after registration after which point you will be contacted regarding further retention of your personal data. 

External Links

The website may contain links to third party sites. As we are not responsible for the privacy practices of those websites, we encourage you to review the privacy policies of these third-party sites before providing any personal data. This Notice applies solely to personal data collected by our Chapters websites or in the course of our business activities.

Your Rights

  • Right to withdraw consent – where applicable, you have the right to withdraw your consent at any time.  For example, if you wish to opt-out of receiving electronic marketing communications, you can change your settings in your account on the website, use the ‘unsubscribe’ link provided in our emails or text the STOP number in our SMS, or otherwise contact us directly and we will stop sending you communications.
  • Right of access, rectification and erasure – you have the right to request access to and obtain a copy of any of your personal data that we may hold, to request correction of any inaccurate data relating to you and to request the deletion of your personal data under certain circumstances. You can see and update most of this data yourself online, or by contacting us directly at [email protected]
  • Data portability – where we are relying (as the justification for processing) upon your consent, or the fact that the processing is necessary to perform a contract to which you are party or to take steps at your request prior to entering a contract, and the personal data is processed by automatic means, you have the right to receive all such personal data which you have provided us in a structured, commonly used and machine-readable format, and also to require us to transmit it to another controller. 
  • Right to restriction of processing – you have the right to restrict our processing of your personal data or to amend your records where:
    • you contest the accuracy of the personal data, until we have taken sufficient steps to correct or verify its accuracy;
    •  where the processing is unlawful, but you do not want us to erase the personal data;
    • where we no longer need your personal data for the purposes of the processing, but you require such personal data for the establishment, exercise or defense of legal claims; or
    • where you have objected to processing justified on legitimate interest grounds (see below), pending verification as to whether we have compelling legitimate grounds to continue processing. 
  • You also have the right to lodge a complaint with the supervisory authority of your habitual residence, place of work or place of alleged infringement, if you consider that the processing of your personal data infringes applicable law.  A list of data protection supervisory authorities is available here: https://edpb.europa.eu/about-edpb/board/members_en.

 

Advertising and our use of Cookies

We may collect anonymous information about your use of the Website using “cookies”, pixel tags and similar functionality. A “cookie” is a small file of text which is downloaded onto your computer when you access the Website, and it allows us to recognise when you come back to the Chapter Website. We use cookies for the operation of this website. For these purposes, Cookies are placed on your device to identify you in the future when you visit our website or connect with any of our applications.

The cookies used on this Website are either set by us or by our third-party service providers, and fall into the following categories:

  • Strictly Necessary these cookies are essential in order to enable you to move around the Website and use its features. If you remove or disable these Cookies, we cannot guarantee that you will be able to use the Chapter Websites or benefit from all our security features.
  • Some of these are “session cookies”, which stay in place only for the duration of your visit to our website and are deleted at the end of your browsing session. Others are “persistent cookies”, which remain on your device for a period of time after you have left the Website. See the table below for retention periods of each cookie.
  • Most browsers have cookies enabled by default, but you are able to change your cookies settings, which are usually found in the ‘options’ or ‘preferences’ menu of your internet browser. You can block any cookies from any website by activating the setting on your browser that allows you to refuse the setting of some or all cookies. However, if you block all cookies you may not be able to access all or part of our Website. You can also use your browser settings to delete cookies. For more information about how to disable cookies in your browser please visit www.allaboutcookies.org

As part of the Website’s operation, our Website automatically logs internet IP addresses. We do NOT log any e-mail address of visitors to the Chapter websites.

Please review the Cookies in use and their purposes in the below table:

 

Cookie description

Retention period

Lawful Basis

Geographic locations

_ga

 

Cookie description: Used by Google Analytics to distinguish users and sessions. More info here https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

For the duration of site usage (session).

Performance – Statistic cookies helps Girls in Tech Lebanon to understand how visitors interact with websites by collecting and reporting information anonymously.

Lebanon

_gat

 

Cookie description: Used by Google Analytics to distinguish users and sessions. More info here https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage

For the duration of site usage (session).

Performance – Statistic cookies helps Girls in Tech Lebanon to understand how visitors interact with websites by collecting and reporting information anonymously.

Lebanon

Please contact us at [email protected] if you wish to exercise any of your rights, or if you have any enquiries or complaints regarding the processing of your personal data.

Changes to this Notice

We will make changes to this Notice from time to time to keep it up to date or to comply with legal requirements or changes in the way we operate our business. Any changes or updates we may make to this Notice will be posted on this page in advance. If we have your contact details on file, we will notify you in advance of any significant changes to this Notice that are of material impact to you.  For other changes, please check back frequently to see any updates or changes to this Notice.